The AGM was held in November. Please find below the Minutes, Draft Financial Accounts (this will be updated with the final copy as soon as this is ready) and a copy of the EGM minutes which was signed at AGM.
Minutes of the 2018 Annual General Meeting of Portishead Playgroups
Draft Financial Accounts for 2017/18
Minutes of the EGM (dated May 2018)
A big thank you to everyone who supported the AGM. We ate lots of dessert, raised some money and recruited enough people to join the committee! Thank you to the parents, staff and community for all your support.
If you were unable to make it, the minutes will be available here in the next few days.
A special to the business and families that donated prizes, including Impero Lounge and Greater than words. Donations like these really help with our continuous fundraising efforts. If you want to donate something for our next event, please get in touch – firstname.lastname@example.org
Documents for the upcoming AGM on Thursday 8th November:
Minutes from the previous EGM
The plans for the 2018 Annual General Meeting are well underway and all parents should have received a nomination letter from the pre-schools. Please return the reply slip as soon as possible.
A copy of the letter is on the link below:
AGM Letter 2018
The silent Auction for the AGM is looking really amazing. Thank you to all who have donated something!
The committee are the trustees of the charity that comprises of both Brampton and Hilltop Pre-Schools, without a full and working committee the Pre-Schools would not be able to open. The only time to join the committee is during the Annual General Meeting which takes place on Tuesday 7th November at 8pm at Brampton.
The committee is made up a mixture of parents, ex-parents and members of the community. It must have of a minimum of 5 and a maximum of 12, and of this a minimum 60% must be current parents. There are 3 named roles that must be filled: Chair, Treasurer and Secretary. And these positions are supported by other members who often take on fundraising roles, and in some years a Vice-Chair. This year the committee has 3 members from the previous year (Secretary – Lucy Murdock and Fundraisers – Jenny Niblett and Ross Calderwood) who are able to stay on, but none are currently parents.
Therefore, we need several parents to join the committee to achieve the required 60% parents and to fill the other named roles.
As the committee we are responsible for the charity and our aim is “to ensure accessibility to children and families from all sections of the local and wider community”. The committee works closely with the team of staff and with them we agree policies, fund staff training, recruitment, purchasing of resources and fundraising. The committee is also the point of contact with Ofsted, and we are responsible for budgeting, payment and pay scales of staff, legal requirements, maintaining the website and Facebook page etc.
We meet once a term, with the staff and if necessary we meet as a committee between those meetings.
If you think you might be able to help or would like more information, then please speak to a member of staff at a setting or contact the committee – email@example.com
All parents should have received a letter about the AGM – if you have not received one it is below. Please fill in and return to settings to allow us to prepare for the meeting.
We are also looking for prizes for the Silent Auction. Last year we had a variety of prizes and vouchers – a coffee machine, a Butchers Block voucher, Nando’s Voucher, soft play sessions, fitness boxing sessions… These helped us raise about £200. If you think you could offer something then please let us know by emailing – firstname.lastname@example.org
Thank you to all the parents, staff and committee that joined us for our AGM on the 17th November.
The minutes from the meeting will be available soon, both online and at the settings.
We had a great turnout of parents and were really pleased to elect five parents onto the committee – Sally Dyer, Ross Calderwood, Abbie Wilford, Jenny Niblett and Kelly-Ann Jervis.
We also had a silent auction with prizes from Chorus, FootballFun4Little1s, Playzone of Portishead, Beyond Behaviour, The Butchers Block, JellyBugs soft play – Mothercare, ED-PT and Nandos.
We raised a brilliant £151.60!
Thanks to all of those who bid and donated.